Job Description

Position Summary:The Executive Assistant & Bookkeeper is a dual-role position supporting the CEO and the Director of Finance & Admin. This individual will be responsible for managing daily administrative and executive support tasks while ensuring nonprofit accounting procedures are followed, including accurate accrual-based bookkeeping using QuickBooks Online (QBO).The ideal candidate is detail-oriented, tech-savvy, dependable, and highly organized, with a deep understanding of nonprofit financial standards.Key Responsibilities:Executive SupportProvide direct administrative support to the CEO, including scheduling, email management, and communications.Organize meetings, prepare agendas, take minutes, and ensure timely follow-up on action items.Manage travel arrangements and event logistics as needed.Bookkeeping & Financial ManagementMaintain accurate financial records using QuickBooks Online (QBO) on an accrual basis in compliance with GAAP and nonprofit standards.Record and categorize income, expenses, payables, receivables, and journal entries.Track restricted and unrestricted funds; assist in proper classification of donations, grants, and program revenue.Perform monthly reconciliations for bank, credit card, and other accounts as needed.Qualifications:Minimum 35 years of experience in bookkeeping and administrative support, preferably in a nonprofit setting.Proficiency in QuickBooks Online (QBO) is required.Familiarity with nonprofit financial practices, including tracking restricted funds and fund accounting.Excellent organizational and time-management skills.High level of integrity, confidentiality, and accountability.Proficient in Microsoft Office Suite, and remote collaboration tools.Strong written and verbal communication skills.
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Space Force Association

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