Job Description

Office Administrator/Executive Assistant to Real Estate Investment Firm

Office Administrator/Executive Assistant to Real Estate Investment Firm

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This range is provided by Pocketbook Agency. Your actual pay will be based on your skills and experience talk with your recruiter to learn more.

Base pay range

$70,000.00/yr - $80,000.00/yr

JRN: 2164

We are seeking an organized and responsible Office Administrator/Executive Assistant for a privately held real estate investment firm based in Beverly Hills (Los Angeles, CA). This role is great for someone who wants to work with our team in a friendly, low stress environment and has the ability to take on a key administrative role. Organization, time management, and strong communication skills will be key success factors in performing well in this position.

Requirements:

• 1-3 years of office experience, administrative assistant experience preferred
• Ability to build and maintain relationships with key players and management
• Proven track record in taking pride in work and delivering results with care
• Proactive team player with a can-do attitude
• Perform duties with the highest level of confidentiality and integrity
• Strong written and verbal communication skills
• Highly organized with strong attention to detail
• Ability to multi-task and prioritize competing tasks and deadlines
• An autonomous worker with strong follow-through skills

Responsibilities:

• Provide administrative support to the operations of a small in-office team
• Function as the face of the office, welcoming visitors and maintaining a positive and professional image for the firm
• Coordinate and ensure neat appearance of the reception area and conference rooms.
• Manage meeting room calendars and set up conference room Zooms and dial-ins for meetings
• Serve as point of contact for vendors and building management/security
• Arrange and coordinate food and beverages for meetings, including set-up and clean-up
• Order and maintain office and kitchen/break room supplies
• Receive and send packages along with sorting and distribution of all mail.
• Monitor office frequently throughout the day to ensure everything is in working order, clean and presentable.
• Assist with planning and coordinating office and team events.
• Provide assistance for the executive team, including travel and calendar maintenance
• Assist with other tasks and projects as needed

Schedule: 9AM - 5PM PT

Compensation: $70-80K, full benefits, 401K matching, bonus eligibility

Location: Beverly Hills, CA (Fully In-Person)

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative, Customer Service, and Project Management

• Industries

  Real Estate, Financial Services, and Venture Capital and Private Equity Principals

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Inferred from the description for this job

Vision insurance

Medical insurance

401(k)

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