Job Description

Job Description

Job Description

Position:

Records Clerk

Department:

Police

Reports To:

Custodian of Records Supervisor

FLSA Status:

Non-Exempt

Pay:

$14.33/ hour

DESCRIPTION

A Police Records Clerk plays a crucial role in law enforcement agencies by managing and maintaining accurate records of police activities, investigations, and other related information.

QUALIFICATIONS

• High School Diploma/GED.
• Good communication and public relations skills.
• Proficient in Microsoft Word and Excel.
• Subject to background investigation and polygraph.

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of relevant laws and regulations.
• Knowledge of and proficiency in data entry and database management.
• Skills in strong attention to detail with and organization.
• Ability to maintain confidentiality.
• Skills in strong communication, written and verbal, for interacting with both internal and external stakeholders.

MAJOR DUTIES

• Maintain the records of the Police Department.
• Assist in ordering and maintaining inventory of office supplies.
• Receive, secure, and balance all fees required through daily transactions.
• Input and maintain accurate and up-to-date information in the police department's databases.
• Must register sex offenders, maintain the Texas Sex Offender Registry, and manage the in-house Sex Offender Accountability Program.
• Assist in organizing and managing police records, reports, and other documentation.
• Ensure that filing systems are maintained and easily accessible for authorized personnel.
• Interact with the public, both in person and over the phone, providing information and assistance as needed.
• Direct inquiries to the appropriate department or personnel.
• Assist investigators by gathering and organizing information related to ongoing cases.
• Prepare and distribute case-related documents to appropriate parties.
• Coordinate with the court system to ensure the timely submission of documents and information.
• Prepare and process legal documents as required.
• Provide general administrative support to police department staff, such as photocopying, scanning, and distributing documents.
• Assist in scheduling appointments, meetings, and court appearances.
• Keep the office environment organized and efficient.
• Work collaboratively with other departments and agencies when necessary.
• Ensure effective communication between different units within the police department.
• Adhere to policies and procedures to ensure compliance with laws and regulations.
• Maintain confidentiality and handle sensitive information appropriately.
• Participate in training programs to enhance skills and knowledge related to police administration.
• Perform other duties as assigned.

This position is an essential service position and will require providing services during emergency situations.

Visit our website or contact the Human Resources Department at Lufkin City Hall, 300 E. Shepherd Ave., Suite 226, Lufkin, TX 75901, Phone 936-633-0228.

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